ABOUT US:

Texas Cotton Growers Cooperative Association is an agricultural cooperative that focuses on the movement of materials from Central Texas cotton gins to textile mills around the world. With 3 locations serving 250+ grower-owners, we pride ourselves in providing exceptional service to our industry.

ABOUT THE ROLE:

We are seeking an individual to oversee the daily operations of the cooperative’s office.

COMPENSATION:

• Salary

• Health Benefits

• Retirement Plan

• Paid Sick Leave/Vacation

  DUTIES AND RESPONSIBILITIES:

• Provides ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.

• Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.

• Supports company operations by maintaining office systems and supervising staff.

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving office supply requisitions; assigning and monitoring clerical functions.

• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

• Maintains office efficiency by planning and implementing office systems, layouts, and supplies or equipment procurement.

• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

• Maintains office staff by recruiting, selecting, orienting, and training direct employees.

• Maintains office staff job results by coaching, counseling, and disciplining direct employees; planning, monitoring, and appraising job results.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.

  PERSONNEL RESPONSIBILITES:

• Direct: 1-2 Employees

• Indirect: 6-10

  JOB REQUIREMENTS:

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

• Experience with bookkeeping, receipt, invoicing and payment tracking

• Ability to communicate orally with customers, vendors, management, and other co-workers

• Knowledge of office administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google applications

• Hands on experience with office machines (e.g. fax machines and printers)

• Familiarity with scheduling tools

• Excellent time management skills and ability to multi-task and prioritize work

• Extreme attention to detail and excellent problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

  EDUCATION OR EXPERIENCE:

• High School degree; additional qualification as an Executive Assistant, Bookkeeper or Office Manager of 2-5 years. Willing to seek and attend additional continuing education, seminars, classes, or other job-related education requirements or opportunities.

  PHYSICAL ENVIRONMENT:

• The incumbents primary work setting will be in an office and may on occasion need to enter a warehouse environment for short periods

• The incumbent may have prolonged periods sitting at a desk

• The incumbent will use computers, telephone, and other office equipment in the course of the workday

• The incumbent must be able to lift up to 20 pounds at times

  HOW TO APPLY:

  Please send email with resume to info@texascottongrowers.com